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_ Op here.  Thanks so much for all your suggestions!

_ You will have to check each state's laws - and possibly each law in each state.  Different laws have different thresholds, as you noted.  However, different laws may state "employers with X or more employees" or "X or more employees working in the ...

_ No, they don't just have to accept it under these circumstances.  Why would you, or the OP assume that the identification the employee just submitted is actually valid?  It's quite common for people who are here illegally to have acquired false identification ...

_ All you can do is accept the new ID and update your HRIS.   This person now has legal status to work in the US and has the same protections as anyone else.  Digging into what happened will not help and could be viewed as retaliation (especially if ...

_ If they are performing functions that are not in their job description you c ould be ok.  Say you have a porter working at a a bar pouring wine at the festival that should not be a problem. However say you have an employee who is a waiter or food ...